Asst. Manager – Procurement

JOB TITLE

Asst. Manager – Procurement

REPORTING

Chief (Procurement)

 

MAIN PURPOSE OF JOB

This position will be responsible for end-to-end ownership of the procurement process for material & services requirement for company. This includes all activities including vendor development, cost estimation, interaction, tendering & negotiation of contracts and delivery management.

 

 

 

KEY ACCOUNTABILITIES

END RESULTS

KEY ACTIVITIES

Procurement as per requirement

  • Review output of technical and commercial evaluations
  • Preparation and Maintain record of Open PR, RFQ, Work/Purchase Order, and Change order in conjunction with User
  • Issue of RFQ, receipt of Bids & follow up for receipt of initial/revised offer till PO preparation and management of Change order.
  • Receipt of technical, commercial & price offer in sealed envelopes /password protected files.
  • Preparation of cost estimates based on past orders and site provided data.
  • Following up with Engineering function for technical clearance
  • Prepare of PO/WO/ARC as per standard format.
  • Evaluation of contractor’s bids, commercials and finalization of contract
  • Organizing meeting with vendors for finalization of contract terms and condition, agreements (if required) with the vendors.
  • Preparation of tabulation of commercial terms and condition and finalization of the same with all vendors.
  • Issue released/approved WO/PO/ARC to vendor/contractor and follow up with Vendor / Contractor for order acceptance.

Vendor Management and Evaluation

  • Manage Vendor Evaluation, Design of vendor evaluation parameter
  • Registration and Manage Vendor data base with all documents

 

MIS and Record Maintenance

  • Preparation of MIS
  • Maintain procurement folder starting from PR, RFQ, offers with all revision, technical acceptance, Order acceptance, and change order etc.
  • Maintain record for open orders for follow-up with vendors.

EXPERIENCE  & QUALIFICATIONS

  • Degree /Diploma in Engineering or Graduation in Commerce ¬†with¬† minimum 3 years of procurement/supply chain experience
  • Following threshold skills and capabilities are required to execute the role:
    • Clear understanding of the supply market, and any new developments
    • Ability to develop and maintain relationships with top management of suppliers
  • Adept at analytical tools and/modeling for value in use analysis
  • Strong negotiation skills
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