JOB TITLE

Assistant Manager, MD’s Office

LOCATION

Bhubaneswar, Odisha

REPORTING

Managing Director

MAIN PURPOSE OF THE JOB

Responsible for administrative jobs of Managing Director. Maintain and develop systems, procedures to meet the objectives of the organization

KEY ACCOUNTABILITIES

END RESULTS

KEY ACTIVITIES

Support Jobs

• Support Managing Director in day-to-day work.
• Arrange team meetings, review meetings, coordinate Board meetings.
• Maintaining appointments, diaries with Govt. officials, Stakeholders, Business Heads, Clients etc.
• Prepare minutes of the meetings, agenda and key paperwork for meetings and circulate relevant papers.
• Support Managing Director in preparing presentation of reports, budgets, proposals and other business-related activities.
• Respond to correspondence as directed.
• Assist in administrative and logistics jobs as and when required.
• Handle Office management jobs like procurement of stationery, office equipment etc. for Managing Director, checking of Purchase Orders, sanction requests etc. prior to approval.

Systems and Procedures

• Ensure statutory requirements are identified and met.
• Ensure monthly statutory reports are received from the concerned departments on time.
• Keep track of Central / State economic policies and interpret their effects on industrial parks.
• Maintain and develop systems, procedures, records in line with the organization’s goals and objectives.
• Ensure necessary records are maintained and provide accurate and updated information.
• Liasioning with stakeholders, suppliers and other external organizations, industries as and when required.
• Ensure that all the industries are following the set terms & conditions in the lease agreement.
• Improve awareness for the industrial park through networking with industry bodies, trade associations and other ecosystem partners.
• Prepare and submit MIS to the Management
• Undertake all other duties as may be assigned by Managing Director.

Account Management

• Maintain relationships with the key stakeholder relevant to business.
• Monitor the competition regularly and update the management.
• Conducts business analysis to identify current position of the Company.

EXPERIENCE, QUALIFICATIONS & BEHAVIOURAL ATTRIBUTES

• Graduate from a reputable college with minimum 1-4 Years of Work Experience. Preference to candidates having MBA degree.
• Must be well versed in Word, Excel and Power Point.
• Should possess excellent written & verbal communication skills and interpersonal skills.
• Should be able to keep confidentiality of the jobs, emails, correspondences.
• Should be able to organize and prioritize tasks.