JOB TITLE

Head – Procurement

LOCATION

Bhubaneswar, Odisha

REPORTING

Chief Financial Officer

MAIN PURPOSE OF THE JOB

• Development of Procurement strategies and preparation of cost estimates aligning to Project deliverables
• Evaluation of Vendors, negotiating commercials, and contract finalization
• Deployment of Management of Business Ethics (MBE) in the Company

KEY ACCOUNTABILITIES

END RESULTS

KEY ACTIVITIES

Development and deployment of Procurement Strategies and processes

Develop Global and Local Procurement / sourcing strategies and
schedules aligned to the Project delivery, including formulation of strategic sourcing methods

Capability of demand planning and forecasting

Preparation/validation of cost and resource estimates for new tenders / PRs

Drafting contracts & clauses and planning of the project including
financial structure and cash flows, location analysis

Review output of technical and commercial evaluations with Project team

Preparation and Maintenance of record of Open PR, RFQ, Work/Purchase Order, and Change order in conjunction with Project team

Issue of RFQ, receipt of Bids & follow up for receipt of initial/revised offer till PO preparation and management of Change order.

Receipt of technical, commercial & price offer in sealed envelopes /
password protected files. Comparison of price offer against last purchase price

Following up with Engineering function for Technical clearance

Prepare Sanction Request (SR) for approval based on the tender process.

Prepare Purchase Order/Work Order/Annual Rate Contract

Importing of goods/capital equipment with or without payment of duty will be an additional advantage

Automation of Procurement Process including implementation of ERP, etc.

Handle import buy, taking decision on Incoterms for delivery, planning of Vessel as per production plan, facilitate documentation required for custom clearance etc.

Facilitate in processing of financial documents like ABG, PBG, LC, EPCG documents etc. as per contract terms and conditions

Collaboration with TSL Central Procurement Team in deployment of best practices and policies

Vendor Management and Evaluation

Identification and Management of Vendors (including due diligence), Evaluation, Registration and Manage Vendor database with all
documents. Development of local vendors.

Evaluation of contractor’s bids, commercials, and finalization of contract

Organizing meeting with vendors for finalization of contract terms and condition, agreements (if required) with the vendors.

Preparation of tabulation of commercial terms and condition and finalization of the same with all vendors.

Issue released/approved WO/PO/ARC to vendor/contractor and follow
up with Vendor / Contractor for order acceptance. Incorporating Job Specific Safety Requirement within the contract.

MIS and Record Maintenance

Preparation of MIS, assist Project team in Project plan & overall Project budget

Material Management activities including monitoring of inventory levels

Maintain procurement folder starting from PR, RFQ, offers with all
revision, Technical acceptance, Order, Order acceptance, and change order etc.

Maintain record for open orders for follow-up with vendors.

Deployment of Management of Business Ethics in the Company

Deployment of Conflict of Interest, Tata Code of Conduction, Gift and Hospitality Policy, ABAC in the Company along with vendors

Deployment of Tata Code of Conduct (TCoC) with the vendors

Planning and coordination of training and awareness sessions of Ethics and policies in the Company/vendors

EXPERIENCE & QUALIFICATIONS

• Should have minimum 10 years working experience in an organization of repute along with experience of leading a team of sourcing professionals.

• Full time B.E./ BTech. Preferably with full time MBA and knowledge of SAP.

• Should understand technical requirements and possess negotiation skills, written and verbal communication skills, ability to manage teams, commercial knowledge including indirect taxation.